ICES Annual Science Conference 2024

Guidelines for presenters

Presentation formats at the ASC 2024 in Gateshead, UK.

​​​​​​​​​​​​​​​​​​​​​​​​​​​​Oral presentations

Accepted authors will be invited to prepare an 8-minute presentation of their work. Oral presentations can be presented in person at a theme session at the venue in Gateshead, or, if the presenter is participating remotely, via a pre-recorded video. These videos are played as part of the presentations in each theme session.​​

Oral presentations – In-person

In-person oral presenters need to prepare an 8-minute presentation for the theme session at the conference venue in Gateshead.

All presentations must be submitted by 25th August to ICES Secretariat prior to the ASC. There is no option for submitting presentations at the venue.​​

​Oral presentations – Remote

Remote oral presenters need to prepare an 8-minute pre-recorded video for online submission. 

The presenting author needs to record a presentation that concisely summarizes the research question, the methods used, the results, and their significance. The remote presenter is asked to participate the theme session online in order to answer questions during the session Q&A.​

All pre-recorded videos must be submitted by 5th August to ICES Secretariat prior to the ASC. There is no option for submitting presentations at the venue.​​

More information where to submit your video will follow. ​

​​​Video quality/format requirements:

  • ​Duration: 8 minutes maximum, same as in-person presenters
  • Preferably MP4 format 
  • 1080p resolution or higher 
  • If you are using a traditional PowerPoint presentation, please make sure you are using widescreen aspect ratio (16:9). 
  • Use the camera from your laptop or smartphone to record yourself speaking
  • File size: < 500 MB​​​​​​ 
​​​​​​Some general tips:​
  • ​Centre yourself in the frame of the camera and talk to the lens of the camera (as if you were talking to your audience)
  • Use headphones/headset for good audio quality 
  • Find a spot in a well-lit environment with indirect light and a neutral or work-related background
  • Avoid noisy environments and surprises​
  • Consider adding Closed Captions to your presentation to make it more accessible and to make your points clearer. Use this guide for a PowerPoint-based recording or use one of the freely available tools found online​

Poster presentations

Poster presenters need to prepare a poster for print and exhibition in-person at the conference venue in Gateshead.​

Printed poster format

Present your poster in portrait format only. Posters in landscape format will not be exhibited. The dimensions of the poster should be maximum A0 size (84.1 x 118.9cm). Fittings will be provided. Poster authors are asked to carefully observe the size restrictions, as we cannot otherwise display your poster. 

Poster authors are requested to bring their poster to the poster exhibit at the conference venue, where it will be received and displayed by ICES staff. Do not try to display your poster yourself. 

Poster session

​The poster session will be held on Tuesday 10 September from 16:00–19:30. At least one author of each poster must attend the session to present their work. 

Posters in Whova

Poster presenters are asked to make their poster available in the Whova conference app before the conference begins on 9 September. Invitation emails to upload your profile info and your poster PDF in Whova will be sent out in advance. If you haven't received it before the conference, contact​​​​​

Assigned contacts for Expert Group posters do not need to upload a poster pdf.​​

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Guidelines for presenters

International Council for the Exploration of the Sea (ICES) · Conseil International pour l'Exploration de la Mer (CIEM)
ICES Secretariat · H. C. Andersens Boulevard 44-46, DK 1553 Copenhagen V, Denmark · Tel: +45 3338 6700 · Fax: +45 3393 4215 ·
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