The International Council for the Exploration of the Sea (ICES) is an intergovernmental organization which strives to advance the scientific understanding of marine ecosystems and provide information and advice on sustainable use of the seas. The ICES Secretariat is in central Copenhagen, Denmark and has a staff of approximately 80 people. This workplace has an international and social atmosphere, with employees coming from an array of different national backgrounds.
ICES is seeking a student assistant who, along with other administrative tasks, will assist with the 2026 and 2027 Annual Science Conferences (ASC); a four-day long conference that has hundreds of attendees from around the world joining in person and virtually. The student assistant will work closely with the Conference and Training Coordinator, the communications team and the science department.
Main Responsibilities
We need a talented student assistant who is highly organized and diligent, to help us with tasks such as:
- Managing participant registrations for presenters
- Content population of the conference app for smartphones
- Organizing abstracts and presentations submitted by conference presenters (including quality checking, formatting, and embedding to the app)
- Administering community forums on the conference app
- Support the organization of ASC early career scientist events
- Working together with the communications team for the ASC website, posting announcements on the website and social media, and supporting the communications team with relevant tasks.
- Other administration tasks as required
Qualifications and Experience
For this position we are looking for someone who:
- Is currently enrolled in a higher educational program in a discipline related to administration, or event management
- Possesses excellent English language skills (speaking, reading, writing)
- Highly organized with an eye for detail
- Knowledgeable of Microsoft Office suite
It can be additionally helpful if you have:
- Familiarity with Microsoft SharePoint & Teams
- Experience with attendee information and content management of events
- Experience, or an interest in, working with event applications for desktop and smartphone
Terms of Appointment
This is a paid student role, and the working hours are 15 hours per week. This position will be established with an initial duration of 1 year. You should have at least a year left of your education still to complete. A Danish full-time work permit is also required.
ICES Secretariat staff enjoy privileges and immunities pursuant to the Host Agreement between the Government of Denmark and ICES. The salaries of ICES staff are exempt from Danish income tax and are based on, but not identical to, the United Nations common salary system. The salary for this role is situated at the “C1" grade. You will be enrolled in a tax-free pension scheme to which both the employee and ICES contribute.
ICES Staff Rules set out the conditions and principles of employment and the responsibilities of the Secretariat staff.
Applications
If you feel you have the professional and personal qualities we are looking for, please submit your application (CV and cover letter) by clicking APPLY NOW.
Deadline for application submission is 23:59 CET Sunday 15 March 2026. Interviews with selected candidates will be held in the week beginning 23 March. The preferred starting period is June 2026.
ICES encourages a positive workplace culture by striving for inclusivity and diversity appointment of its staff. This includes family-friendly policies, flexible working arrangements, and standards of conduct. We especially encourage members of traditionally underrepresented communities to apply.
