Collection of data
ICES receives personal data relevant to participation in the ICES meeting from individuals as well as from nominating delegates. This information generally includes the participant's name, contact information, employer and, if relevant, banking information for travel cost reimbursement. Personal information collected is used for administrative and historical purposes by ICES.
Use of data
By participating in an ICES meeting, you agree that ICES may use the provided personal information to:
Access and release
At any time, you can request to know what personal data ICES has on record for you. Furthermore, at any time before the event application deadline, you can add, modify, or delete your registration information by contacting firstname.lastname@example.org.
Profile deletion and data retention
Personal data submitted as part of meeting participation is pertinent to the activities of ICES and, therefore, will be retained permanently—this excludes banking information for travel cost reimbursement which is retained for up to 10 years for auditing purposes. Participants may request the deletion of personal data at any time, however, this personal data may be kept on record for at least one additional year for auditing purposes.
Your personal information beyond the event participant list is protected by ICES IT systems and is only password accessible by ICES officials.
Notification of changes