​​​​​Expert group meetings

• Online meetings: Chairs are encouraged to set up and run online meetings themselves using their own institutional platforms and their own institutional IT support. If this is not ​possible, ICES Secretariat will set up an online connection.​
• Hybrid meetings: For meetings held outside ICES Secretariat, we encourage that the online component of the meeting is also organised by the local host institute, as IT support for the meeting is easier to manage on-site from the host institute. To the extent possible all meetings should offer online attendance.

Slide deck for expert group meetings

• This slide deck is for exp​​ert group chairs to use at the opening of their groups' meetings.  It outlines how members of ICES community are encouraged to work together and it covers ICES Code of Ethics and Professional Conduct, and Conflict of Interest.
• If all members of your group have seen the full set of slides in previous meetings, please show slides 2, 7 and 9 as a minimum, when you open your meeting.

Code of Ethics and Professional Conduct

• The Code of Ethics and Professional Conduct outlines ICES principles, guidelines, and practices for key areas of organizational activity. It details ICES core values, good scientific practice, conflict of interest, conflict resolution and environmental responsibility. It applies to anyone partaking in any ICES activity—including staff, members, and participants. Meeting chairs are expected to set the tone for inclusive collaboration. The chair should be especially alert to any bias or discrimination exhibited against others and act to prevent it.

​Expert group reporting and administration

• ​​​​​The approved Terms of Reference (ToR) for your workshop will be uploaded to the relevant SharePoint folder for each group.​
  
• If you would like to advertise your workshop widely to solicit participants, please contact ICES communications as soon as the workshop details (time and venue) have been agreed.
• Workshop participation. Chairs may invite participants to join the workshop in addition to those members appointed by ICES national delegates. Chairs must send the names and contact details of chair-invited participants to their secretariat officer as soon as they are known. Chairs will receive the list of experts nominated by national delegates (if any), from the secretariat officer.
• Expert group webpage: Chairs should keep their workshop's we​bpage ​up to date with relevant information about the group. Chairs are encouraged to send an illustration of the group's subject matter to their ICES officer and to write a summary text based on the guidance in the Guidelines for ICES Groups (Section 3.1.2).
• Recommendations from groups for the attention of other groups in ICES can be submitted online via the ICES Recommendations Database. Each expert group can submit up to five recommendations (please read Guidelines for ICES Groups (Section 3.8) before submitting your recommendations).
• The Guidelines for ICES Groups provides essential information for all chairs and explains how expert groups operate and interact with other parts of ICES. Please refer to the Guidelines frequently, as most operational details for chairing an expert group are provided in this document.

ICES Scientific Report series

• ICES Scientific Reports must use the most recent report template. Reports submitted on other old/last year's templates will not be accepted. Please read the guidance on reporting in the Guidelines for ICES Groups (Section 3.7) and inside the template before drafting the report, to ensure executive summaries and other material are in the correct format. Once chairs submit the report to ICES officer, it will be checked, formatted, and published in ICE​S library ​with a DOI.