Collection of data
Individuals are asked to provide information relevant to participation in the ICES event. This information generally includes your name, email and postal addresses, telephone numbers, education, work history, payment information, etc. Personal information collected by ICES is used for administrative and historical purposes by the ICES Secretariat and Science Programme.
We do not collect any information about you without your knowledge.
Use of data
By registering for an ICES event, you agree that ICES may use the personal information you provide to:
Capture and Use of Person's Image
By registering to our event you grant full permission to ICES to capture, store, use and/or reproduce your image or likeness by any audio and/or visual recording technique and create derivative works of these images and recordings in any ICES media now known or later developed, for any legitimate ICES promotional purpose. By registering for an ICES event, you waive any right to inspect or approve the use of the images or recordings or of any written copy.
Access and release
At any time, you can request to know what personal data ICES has on record for you. Furthermore, at any time before the event application deadline, you can add, modify, or delete your registration information by contacting firstname.lastname@example.org.
Profile deletion and data retention
Personal data submitted as part of a registration, as well as a record of the registration, will be retained in our system for up to one year after the latest registration submission. Banking information will be retained for up to 10 years for auditing purposes. Your personal details including in the event participation list (including your name, institution, and country) will be retained permanently. Participants may request the deletion of personal data at any time, however, this personal data may be kept on record for at least one additional year for auditing purposes.
Your personal information beyond the event participant list is protected by ICES IT systems and is only password accessible by key ICES staff members.
Notification of changes