Collection of data
Individuals are asked to provide information relevant to participation in ICES events. This information generally includes your name, email, postal addresses, telephone numbers, education, work history, payment information, etc. Personal information collected by ICES is used for administrative and historical purposes by ICES Secretariat and Training Programme.
We do not collect any information about you without your knowledge.
Use of data
By registering for an ICES event, you agree that ICES may use the personal information you provide to:
- contact you – either in response to a query or with correspondences, questionnaires, confirmations, and alerts pertaining to your registration
- manage and process your registration
- provide you with information that is relevant to you based on your interests
- undertake statistical analysis
- create an event participants list (including your name, institution, and country) which will be shared with event participants and may be published publicly online
- information on allergies will be anonymised before being shared with relevant third parties, such as catering and restaurant services
Capture and use of person's image
By registering to our event you grant full permission to ICES to capture, store, use and/or reproduce your image or likeness by any audio and/or visual recording technique and create derivative works of these images and recordings in any ICES media now known or later developed, for any legitimate ICES promotional purpose. By registering for an ICES event, you waive any right to inspect or approve the use of the images or recordings or of any written copy.
Access and release
At any time, you can request to know what personal data ICES has on record for you. Furthermore, at any time before the event application deadline, you can add, modify, or delete your registration information by contacting [email protected].
Profile deletion and data retention
Personal data submitted as part of a registration, as well as a record of the registration, will be retained in our system for up to one year after the latest registration submission. Banking information will be retained for up to 10 years for auditing purposes. Your name,
institution, and country will be included in the event participation list and
retained in our contacts database. Participants may request the deletion of
personal data at any time, however, this personal data may be kept on record
for at least one additional year for auditing purposes.
Security
Your personal information beyond the event participant list is protected by ICES IT systems and is only password accessible by key ICES staff members.
We do not sell or share any personally identifiable information volunteered to ICES to any third party without prior consent. Any information provided to ICES by participants is kept with the utmost care and security, and will not be used in ways other than as set forth in this privacy policy, or in ways to which you have explicitly consented. ICES employs a range of techniques and security measures to protect the information maintained on our system from any loss, misuse, unauthorized access or disclosure, alteration, or destruction.
Notification of changes
Changes to this privacy policy will be posted at http://ices.dk/news-and-events.
