Jobs at ICES

Vacancy for Advice Officer

We are currently in search of a highly organized and self-motivated Advice Officer to join our Secretariat (organization headquarters) located in Copenhagen, Denmark.
Published: 3 November 2023

​The Advice Officer will join the Advisory Department and will also work cross-departmentally within the Secretariat, in particular with the Science department. 

This is a diverse role and requires working with and supporting highly skilled professionals both from the Secretariat and our wider community to fulfil the requests for scientific advisory services provided by ICES. The role implies a broad range of tasks and requires the ability to maintain a good overview over your various duties as well an ability to prioritise tasks and work to tight deadlines, in collaboration with your Line Manager and the team. You will be working with Secretariat colleagues and senior ICES leadership to support the ICES Advisory Plan of delivering evidence-based scientific advice to meet conservation, management, and sustainability goals for the North Atlantic in a manner that is credible, relevant, and legitimate.

We offer a job in the heart of Copenhagen where you will collaborate closely with leading scientists in the marine science field and gain insight into the operations of an intergovernmental organization. Our Secretariat staff is made up of approximately 75 people who represent 26 nationalities, and our meeting facilities are regularly used by visiting experts from our 20 member counties and beyond. Your immediate team of 18 consists of skilled and committed colleagues who have a wide range of backgrounds (e.g., marine science, administration, project management) and there is plenty of opportunity for lively discussion, involvement, and competency development.


We seek a service-minded colleague to:

  • Act as key contact to the international ICES network of experts (expert groups, steering groups, and committees) and support advice-related tasks across departments and teams, with a focus on:
    • report editing and formatting
    • support of expert group meetings including planning and communication
    • data-entry and quality control
  • Assist Professional Officers and other Secretariat team members with tasks, primarily drafting of reports and documents and supporting meeting organization
  • Engage in the development of internal structures facilitating documentation, communication and archiving of information relevant for the Advisory work (e.g., Terms of References)
  • Carry out other relevant ad hoc administration and coordination support, as directed by the Head of the Advice Department, as needed

Qualifications and experience

To be a success in this role, you should have:

  • Strong administrative and organizational skills
  • Experience with the ICES community and the ICES science and advice processes
  • Extensive experience with editing and formatting reports with an eye for detail
  • Excellent knowledge of the Microsoft Office suite of applications (experience with SharePoint desirable)
  • Strong self-organisation and ability to maintain a good overview of tasks to plan work under a busy schedule,
  • Ability to meet tight deadlines
  • Strong communication and interpersonal skills
  • Positive, collaborative, and professional attitude
  • Fluency in written and oral English

​Terms of appointment

The appointment will be full-time (38 hours per week, including lunch), for a four-year contract period starting in February 2024 or as soon as possible, with the possibility of extension.

ICES Secretariat staff enjoy privileges and immunities pursuant to the Host Agreement between the Government of Denmark and ICES. The salaries of ICES staff are exempt from Danish income tax and are based on, but not identical to, the United Nations common salary system. The salary for this role is situated at the “C4" grade. A tax-free pension scheme is available, to which both the employee and ICES contribute.

ICES Staff Rules set out the conditions and principles of employment and the responsibilities of the Secretariat staff.

When it comes to recruitment and employment of staff at ICES, our goal is securing the highest standards of efficiency, competence, and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. ICES is committed to creating a diverse and inclusive environment of mutual respect. We welcome candidates without bias towards gender identity, sexual orientation, race, religious, cultural, and ethnic backgrounds or disabilities. Members of underrepresented groups in our science network are also encouraged to apply.


If you feel you have the professional and personal qualities we are looking for, please submit your application (CV and cover letter) to Human Resources​ no later than Sunday, 12 November 2023.​

Print this pagePrint it Request newsletterSend to Post to Facebook Post to Twitter Post to LinkedIn Share it

​​This role is loca​ted ​​in Copenhagen, Denmark.

c FollowFollow Focus on ContentFocus on Content
HelpGive Feedback

Vacancy for Advice Officer

International Council for the Exploration of the Sea (ICES) · Conseil International pour l'Exploration de la Mer (CIEM)
ICES Secretariat · H. C. Andersens Boulevard 44-46, DK 1553 Copenhagen V, Denmark · Tel: +45 3338 6700 · Fax: +45 3393 4215 ·
Disclaimer Privacy policy · © ICES - All Rights Reserved