Jobs at ICES

Advice Officer vacancy

Would you like to contribute to the sustainable use of our seas and oceans?  Do you thrive in international environments?  Are you experienced in administration and have an eye for detail? Then our Advice Officer job may be right for you!
Published: 17 March 2023

​​​​We are ​currently in search of a highly organized and self-motivated Advice Officer to join our Secretariat (organization headquarters)​ in Copenhagen.

The Advice Officer will join the Advisory Department but will also work cross-departmentally within the Secretariat. This is a diverse role and requires working with and supporting highly skilled professionals both from the Secretariat and our wider community to fulfil the requests for scientific advisory services​ as well an ability to prioritise tasks in collaboration with your Line M​​​anager and the team. You will be working with Secretariat colleagues and senior ICES leadership to support ICES Advisory Plan of delivering evidence-based scientific advice to meet conservation, management, and sustainability goals for the North Atlantic in a manner that is credible, relevant, and legitimate. 

We offer a job in the heart of Copenhagen, Denmark where you’ll get to collaborate c​​losely with leading scientists and gain insight into the operations of an intergovernmental organizationOur Secretariat staff is made up of 75 people who represent 26 nationalities, and our meeting facilities are regularly full of visiting experts from our 20 Member Countries and beyondYour immediate team of 18 is made up of skilled and committed colleagues who have a wide range of backgrounds (e.g. marine science, administration, project management) and there is plenty of opportunity for sparring, involvement and competency development 


We seek a service-minded colleague to: 

  • Act as key contact to the international ICES network of experts (expert groups, steering groups and committees) and support advice-related tasks across departments and teams, with a focus on: 
    • ​​​​​report editing and formatting
    • support of expert group meetings including planning and communication, and  
    • data-entry and quality control
  • Assist Professional Officers and other Secretariat team members with tasks; primarily like drafting of reports and documents and supporting meeting organization
  • Engage in the development of internal structures facilitating documentation, communication and archiving of information relevant for the Advisory work (e.g., Terms of References, etc.)
  • Carry out other relevant ad hoc administration and coordination support, as needed

​Qualifications and experience 

To be a success in this role, you should have: 

  • Strong administrative and organizational skills
  • Extensive experience with editing and formatting reports
  • Excellent knowledge of the Microsoft Office suite of applications (experience with SharePoint desirable)
  • An eye for detail and the ability to maintain a good overview of tasks, even when things get hectic
  • Strong communication and interpersonal skills
  • Positive, collaborative and professional attitude 
  • Fluency in written and oral English

 Terms of appointment 

The appointment will be full-time (38 hours per week, incl. lunch), for a four-year contract period starting in April 2023 or as soon as possible, with the possibility of extension. 

ICES Secretariat staff enjoy privileges and immunities pursuant to the Host Agreement between the Government of Denmark and ICES. The salaries of ICES staff are exempt from Danish income tax and are based on, but not identical to, the United Nations common salary system. The salary for this role is situated at the “C4” grade. A tax-free pension scheme is available, to which both the employee and ICES contribute.  

ICES Staff Rules set out the conditions and principles of employment and the responsibilities of the Secretariat staff.  


If you feel you have the professional and personal qualities and potential we are looking for, please submit your application (CV and cover letter) via Talent Attract​ no later than 30 March 2023. Please mark your application documents “202303 Advice Officer”  

Interviews with selected candidates will be held remotely. Questions about this vacancy may be directed to HR Officer Rachel West Knudsen.​

​ICES encourages a positive workplace culture by striving for inclusivity and diversity appointment of its staff. This includes family-friendly policies, flexible working arrangements, and standards of conduct. We especially encourage members of traditionally underrepresented communities to apply.
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ICES Secretariat is located in Copenhagen, Denmark.​​​​

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Advice Officer vacancy

International Council for the Exploration of the Sea (ICES) · Conseil International pour l'Exploration de la Mer (CIEM)
ICES Secretariat · H. C. Andersens Boulevard 44-46, DK 1553 Copenhagen V, Denmark · Tel: +45 3338 6700 · Fax: +45 3393 4215 ·
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