Jobs at ICES

Supporting Officer Vacancy

We are currently in search of a highly organized and self-motivated Supporting Officer to join our Secretariat located in Copenhagen, Denmark.
Published: 1 February 2021

The Supporting Officer will join the Advisory Department but will also be working cross-departmentally within the Secretariat. This is a diverse role and requires working with and supporting highly skilled professionals both from the Secretariat and wider ICES community in order to fulfil the requests for scientific advisory services provided by our organization.

Responsibilities

We seek a service-minded colleague to help:

  • Support advice-related tasks across departments and teams, with a focus on:
    • report editing and formatting
    • support of expert group meetings
    • data-entry and quality control
  • Streamline data-related correspondence between fisheries data submitters and users, primarily by assisting with coordination of relevant groups, establishing new workshops and further development of the stock information database (SID)
  • Support the ICES Annual Science Conference by organizing and formatting abstracts submitted by conference presenters  
  • Evaluate and develop a guidance document on remote meeting tools which could be used in the Secretariat
  • Provide input to nominations workflow, i.e. data-entry of member country nominations/active directory/SharePoint updates
  • Carry out other ad hoc administration and coordination support, as needed

​Qualifications and experience

To be a success in this role, you should have:

  • Strong administrative and organizational skills
  • Experience with editing and formatting reports
  • Excellent knowledge of the Microsoft Office suite of applications (experience with SharePoint desirable)
  • An eye for detail and the ability to maintain a good overview of tasks, even when things get hectic
  • Strong communication and interpersonal skills
  • Positive, collaborative and professional attitude
  • Fluency in written and oral English
     

Terms of appointment

The appointment will be full-time (38 hours per week), for a 4-year contract period starting in March 2021 or as soon as possible.  

ICES Secretariat staff enjoy privileges and immunities pursuant to the Host Agreement between the Government of Denmark and ICES. The salaries of ICES staff are exempt from Danish income tax and are based on, but not identical to, the United Nations common salary system.  The salary for this role is situated at the “C4" grade. A tax-free pension scheme is available, to which both the employee and ICES contribute.

ICES Staff Rules set out the conditions and principles of employment and the responsibilities of the Secretariat staff.

Applications

If you feel you have the professional and personal qualities and potential we are looking for, please submit your application (CV and cover letter) via the Talent Attract apply link no later than 14 February 2021. Please mark your email and applications documents “202103 Supporting Officer"

Interviews with selected candidates will be held remotely. Questions about this vacancy may be directed to HR Officer Rachel West Knudsen.

​ICES is an equal opportunity employer and we encourage all qualified candidates to apply.  

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​​ICES Secretariat is located in Copenhagen, Denmark.​​​

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Supporting Officer Vacancy

International Council for the Exploration of the Sea (ICES) · Conseil International pour l'Exploration de la Mer (CIEM)
ICES Secretariat · H. C. Andersens Boulevard 44-46, DK 1553 Copenhagen V, Denmark · Tel: +45 3338 6700 · Fax: +45 3393 4215 · info@ices.dk
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