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Paper Title and Coding
Guidelines for the Presentation of Papers
Guidelines for the Presentation of Posters
Submission of Papers and Posters
If your abstract has been accepted for presentation at one of the
Theme Sessions, you will be required to prepare a complete paper
fully describing your presentation, and illustrated as necessary.
There are no limitations to the size of this paper but the amount
of material provided should be consistent with what you can communicate
in a talk of 10-20 minutes.
Paper and Poster contributions will be included on a CD-ROM, which
will be provided to all registered participants. A copy of your
abstract will also be included in the Conference Handbook and on
the CD-ROM. In order to permit timely production of the CD-ROM,
please provide the ICES Secretariat with an electronic copy of your
contribution (paper/poster) by 1 September 2003 at the latest. This
may be by email attachment, PC Diskette, CD-ROM or anonymous ftp
to ftp.ices.dk, preferably in Adobe Acrobat pdf-format. Alternatively
documents may be submitted in Word.
The e-mail address is: paperasc@ices.dk
Paper Title and Coding
- Title and coding
For papers, the code number, plus the name of the Theme Session,
should be inserted at the top right hand corner of the title page.
For example: CM 2003/H:01.
- Papers/posters may bear the statement "Not to be cited
without prior reference to the author". If chosen, the statement
should be inserted at the top of the title page.
Guidelines for the Presentation of Papers
Papers presented at the Annual Science Conference should be prefaced
by the abstract. It should bear the name(s) of author(s) and post,
fax, and e-mail address(es).
- State the purpose/objectives of the Paper, the main concepts
and results, and the conclusions. Avoid going into detail. Do
not read your Paper, but instead talk to the audience. Be considerate
of the fact that most members of the audience have a mother tongue
other than English.
- Effective communication of your Paper in the short time allotted
(sometimes no more than 10 minutes) may require the use of a few
visual aids (overheads, or PC projectors). Allow a minimum of
1 minute per slide/overhead, preferably 2-3 minutes.
- Ensure that your visual aids can be viewed clearly from a distance
of at least 20 m.
- Overhead, and PC projectors are provided. Shortly before the
Conference the Secretariat will inform you about arrangements
for submitting an electronic copy of your Powerpoint presentation
so that it can be pre-loaded into a database feeding to the data
projectors which will be available at each Session.
No slide projectors will be available.
Guidelines for the Presentation of Posters
Posters at the 2003 ICES Annual Science Conference will be displayed
on poster boards near the conference area. The dimensions of each
Poster should not exceed 120 cm width x 120 cm height, including
border. Fittings will be provided.
- It is essential that written text, graphs, and other illustrative
material used in the Poster are large and bold enough to be read
at a distance of at least 2 metres. For this to be possible, the
lettering of the written text, labels for graphs and tables, etc.,
should not be smaller than 4-5 mm.
- The title, code number, and author(s) of the Poster should
be prominently displayed.
- Authors will have the opportunity to present their Poster during
the Poster Session on Thursday 25 September at 18.00–20.00.
- Authors are encouraged to include a personal photograph on
their Poster to facilitate their recognition by those viewing
the Posters. Do not overcrowd your Poster as you may discourage
your potential audience.
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