FAQ

Publishing a paper in another Journal

Does the appearance of my paper on the ICES ASC DVD constitute publication in a peer-reviewed periodical?

 ICES CM documents are considered “working documents”. They are not peer reviewed.

If we include in our CM document large pieces of work bound for peer-reviewed journals, do we compromise our options for later publication?

CM documents are “grey literature” and, for that reason, would probably not be considered by a peer-reviewed journal as officially published. ICES cannot speak for all journal editors, but it has been our experience that editors are not prejudiced against papers, parts of which have appeared in CM documents. ICES recommends that authors inform editors of the material’s previous appearance in a CM document, and that authors revise the CM document before submitting it further.

Paper guidelines

The scope of the paper is “no more than you can cover in a 15-minute talk”, but how many pages should it contain?

There is no size limit for papers, but it should reflect the scope of the presentation, without an extraordinary amount of additional material.

I am currently registered to present a poster at the ASC. Is it possible to change my registration from a poster to a talk?

We have calculated the time slots for theme sessions based on the total number of accepted talks. Therefore, unless a talk has been withdrawn, we cannot add talks to the programme.

What format should the paper have?

 The paper should be formatted as a normal scientific paper. It will appear in this format on the conference DVD.

What structure should I give the paper? Should it follow the order of the presentation slides?

 The structure should generally follow that of any scientific paper, i.e. Introduction, Material and methods, Results, Conclusion/Discussion/Future Research.

 What guidelines should I follow in the preparation of my paper?

Follow the author guidelines for ICES Journal of Marine Science, and the ICES Journal of Marine Science word list.

Poster presentations

Are there some general rules that I should follow, when designing a poster?

Poster presentation guidelines will be provided on acceptance.  

 When is the poster session?

The poster session will be held on Tuesday 21 September from 18.00 to 20.00.

When is setup?

Monday 20 September

When is tearing down?

Friday 24 September before the Closing session  

What equipment is supplied for each poster?

Poster boards

Should I bring handouts? How many?

You are welcome to bring handouts but it is not a request from our side. Perhaps 100 could be a suitable number of copies.

Travel funds

 Does ICES offer travel funds for early-career scientists attending the conference?

ICES offer limited travel funds for early-career scientists from one of ICES member countries. The member countries are: Belgium, Canada, Denmark (including Greenland and Faroe Islands), Estonia, Finland, France, Germany, Iceland, Ireland, Latvia, Lithuania, the Netherlands, Norway, Poland, Portugal, Russia, Spain, Sweden, the United Kingdom, and the United States of America.

Do these funds cover simply attending the conference or do I have to present a paper or a poster?

In order to qualify for travel funds, you must be participating in the conference in a position more involved than just an attendee, i.e. you must have submitted an abstract of a paper or poster and it must have been accepted for presentation at the conference.  The deadline for submission of abstracts is 15 April 2010. You will find more information here.
 

How much is granted in travel funds?

A travel grant is usually up to Euro 670.

What expenses do the travel grants cover?

Travel grants should be used as a contribution towards transportation, hotel and conference registration.

Where do I apply?

You will find more information on the following website.

When will I know, if I have received travel funds?

Notification will be submitted to successful candidates by no later than Friday 25 June 2010.