Guide to presenters

If your abstract has been accepted for presentation in one of the theme sessions as either a paper/oral presentation or a poster and the following applies:

Papers/oral presentations

Please upload your PowerPoint presentation before the beginning of the conference on the SharePoint site. You have already received the link, user name and password in a separate e-mail, or contact the Secretariat at ascinfo@ices.dk to receive it again.

This will be the main method of accepting presentations.

Include the code of your paper/talk, which can be found in the acceptance e-mail.

At the Congress Centre in Nantes, the presentations desk will be opened for limited periods (during the session breaks and at the beginning and end of the day) to help those that were unable to use this SharePoint facility. If you hand in your presentation at the venue, it is important that you do so on the day before your placement in the programme. Someone will assist you at the presentations desk.

• A laptop computer and projector will be provided for your presentation, using PowerPoint software.
• Your time slot will be ca. 15 minutes. Allow a minimum of one minute per slide, preferably 2–3 minutes.
• Arrive at the meeting room before the session begins and contact the session convener for last-minute instructions or changes in the schedule.
• During your presentation, state the purpose and objectives of the paper, the main concepts and results, and the conclusions. Avoid too much detail.
• Ensure that your visual aids can be seen clearly from a distance of at least 20 metres.
• Do not read your paper, but instead talk to the audience. Speak slowly and audibly.
• A cordless slide advancer with built-in laser pointer will be provided.
• Do not exceed the allocated time for your presentation.

If you are presenting a poster, report to the registration desk. You will receive instructions about where to hang your poster.
The attaching surface on the poster board is 150 x 95 cm (corresponding more or less to A0 format).  
Please submit your poster in portrait format only. Fittings will be provided.

• It is essential that written text, graphs, and other illustrative material used in the poster are large and bold enough to be read at a distance of at least two metres. The lettering of the written text, labels for graphs and tables, etc., should not be smaller than 4–5 millimetres.
• The title, code number, and author(s) of the poster should be prominently displayed.
• Authors will have the opportunity to present their poster during the Poster Session on Tuesday 21 September between 18:00 and 20:00.
• Authors are encouraged to include a personal photograph on their poster to facilitate their recognition by viewers.

Do not overcrowd your poster as you may discourage your potential audience.