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Submission of Papers and Posters
Paper Title and Coding
Guidelines for the Presentation of Papers
Guidelines for the Presentation of Posters
Submission of Papers and Posters
Authors of accepted papers and posters have been asked to submit an electronic copy of their contribution by Monday 22 August 2005 at the latest for inclusion in the conference Handbook and the conference CD-ROM. T his may be by email attachment, PC Diskette, CD-ROM or anonymous ftp to ftp.ices.dk, preferably in Adobe Acrobat pdf-format. Alternatively documents may be submitted in Word. The electronic file(s) sent to ICES Secretariat should be the very latest update. Second and third updates, sent after receipt of the first submission, will only be accepted and updated on our website after the Annual Science Conference.
The e-mail address is: paperasc@ices.dk
Please contact the first Convener of the Theme Session before the Conference to confirm your participation.
Paper Title and Coding
- For papers, the code number, plus the letter of the Theme Session, should be inserted at the top right hand corner of the title page. For example: CM 2005/M:22.
- Papers/posters may bear the statement "Not to be cited without prior reference to the author". If chosen, the statement should be inserted at the top of the title page.
Guidelines for the Presentation of Papers
Papers presented at the Annual Science Conference should be prefaced by the abstract. It should bear the name(s) of the contact author only with post, fax, and e-mail address and web address.
- State the purpose/objectives of the Paper, the main concepts and results, and the conclusions. Avoid going into detail and instead focus on your central messages. Be considerate of the fact that most members of the audience have a mother tongue other than English.
- Effective communication of your scientific work in the short time allotted requires the use of visual aids (overheads, or PC projectors). Allow sufficient time per slide/overhead.
- Ensure that your visual aids can be viewed clearly from a distance of at least 20 m.
- Overhead and PC projectors are provided.
- No slide projectors will be available .
It is important that you hand in your PowerPoint presentation as soon as possible following your arrival at the Annual Science Conference, and by no later than the day before you are giving your presentation. It will be preloaded into the Conference network
Guidelines for the Presentation of Posters
Posters at the 2005 ICES Annual Science Conference will be displayed on poster boards in the Orr Hall in the centre of the conference area.
The dimensions of each Poster should not exceed 120 cm width x 120 cm height, including border. Fittings will be provided.
- It is essential that written text, graphs, and other illustrative material used in the Poster are large and bold enough to be read at a distance of at least 2 metres. For this to be possible, the lettering of the written text, labels for graphs and tables, etc., should not be smaller than 4-5 mm.
- The title, code number, and author(s) of the Poster should be prominently displayed.
- Authors will have the opportunity to present their Poster during the Poster Session on Wednesday 21 September at 18.00–20.00. There will be a ballot for best poster .
- Authors are encouraged to include a personal photograph on their Poster to facilitate their recognition by those viewing the Posters. Do not overcrowd your Poster as you may discourage your potential audience.
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